Whether you’re managing trade shows, career fairs, conferences, or campus events, these updates give you the data and tools you need to run better events.

Let’s get into what’s new.

See the Full Picture with Reporting 360

Managing multiple events usually means jumping between dashboards, exporting spreadsheets, and piecing together performance data manually. You might have dozens of reports scattered across different files, each telling a small part of the story. It’s time-consuming, and you’re probably missing patterns that could help you make better decisions.

The all-new Reporting 360 dashboard changes that. Bring all your event data together in one place with customizable visualizations. See events over time, by format, and by country. Compare attendance across events, track registration trends, and spot opportunities you’d otherwise miss.

The dashboard comes with ready-to-use charts, but you can customize everything. Add new charts or start from pre-built templates. Switch between bar, line, pie, or table views. Change metrics, titles, and order. Resize or rearrange widgets—your layout saves automatically. Everyone in your organization sees the same updated view, so collaboration becomes effortless.

Advanced Criteria filters let you dig deeper. Use AND/OR logic to combine multiple filters, add greater than or less than comparisons, and filter events by tags like “Internal,” “Regional,” or “Test Event.” Instead of running ten different reports, get all the data you need in one view.

Whether you manage five events or fifty, Reporting 360 scales with you. No more scattered reports. No more guesswork. Just one place for all your event data.

Capture & Qualify Every Lead with Lead Capture App

Your exhibitors invest significant time and money to attend your events. They need tools that help them maximize ROI by capturing, qualifying, and following up with leads efficiently. Most lead capture solutions are clunky, limited, or require jumping between multiple platforms.

The new vFairs Lead Capture App is a standalone mobile app built specifically for exhibitors and sponsors to manage leads from capture to follow-up, all in one place.

Booth reps can scan QR codes or badges, or enter lead information manually. They can customize their lead capture forms and edit them in real time based on each conversation, adapting their qualifying questions on the fly to capture the information that actually matters.

Score and tag leads immediately to prioritize follow-ups. Hot leads get flagged for immediate action, while cooler prospects get added to nurture campaigns. Edit lead data, add detailed notes about conversations, or delete duplicate entries.

Send follow-up emails and schedule meetings with prospects directly from the app. No need to wait until after the event or switch to a different platform. Strike while the iron is hot and book meetings on the spot.

Get comprehensive reports across teams and events to track performance and measure ROI. See which booth reps are capturing the most leads, which events drive the best quality prospects, and where teams should focus for future events.

The Lead Capture App turns every booth interaction into actionable data and ensures no opportunity slips through the cracks.

Connect the Right People Automatically with AI Matchmaking

Networking is one of the main reasons people attend events. But in crowded halls with hundreds or thousands of attendees, finding the right people to connect with is difficult. Most attendees leave events having missed valuable connections simply because they didn’t know who else was there.

The new AI Matchmaking module solves this problem by connecting people automatically based on criteria that actually matter.

The system analyzes attendee profiles, then automatically suggests relevant connections based on the criteria you have set. Attendees get introduced to the people most likely to provide value, and you deliver a networking experience that feels personalized and intentional rather than random.

The participants can see these recommendations once they log in. They can favorite, schedule a meeting, view participant details or delete the recommendation.

Your attendees spend less time wandering and more time having conversations that actually matter.

Give Exhibitors the Tools They Need with Exhibitor Portal 

Event success for exhibitors hinges on making the right connections and being prepared. Too often, exhibitors show up to events without knowing who’s attending, scrambling to book meetings on the fly, and juggling multiple tools to manage their presence.

We’ve added powerful new features to the Exhibitor Portal that change this dynamic completely.

Exhibitors can now view a full list of registered attendees before the event starts. This early access lets them research prospects, identify high-value targets, and make notes about who they want to connect with. No more showing up blind. Exhibitors can walk into your event with a game plan.

Schedule meetings with key prospects before the event even begins. Instead of hoping to catch someone between sessions, exhibitors can secure confirmed meeting times in advance. Meetings can be managed directly from the exhibitor portal or mobile app, with options to create, edit, or delete appointments as schedules change.

Event organizers can now assign booth-related tasks to exhibitors with detailed descriptions, deadlines, and attached documents. Need exhibitors to submit booth rep details, upload their logo, or confirm equipment needs? Assign it as a task. Exhibitors see all assigned tasks in one clear view, track deadlines, mark tasks as complete, and upload required documents—all in one place.

These updates shift exhibitors from reactive to proactive, giving them the tools to prepare thoroughly and execute strategically at your events.

Create Hyper-Targeted Segments for Personalized Experiences

You’re hosting a large-scale event with multiple session tracks, ticket types, and distinct attendee groups. You want to personalize the experience based on what different attendees need: VIPs get exclusive content, first-time attendees get orientation materials, and executives see different sessions than students.

Most event platforms force you into basic segmentation that doesn’t capture the nuance of your audience. You end up sending generic emails and showing the same content to everyone because you don’t have the tools to get more specific.

The enhanced User Segmentation module fixes this.

Build sophisticated attendee segments based on registration responses, profile updates, and in-event activities. The system supports AND/OR grouping logic, allowing you to combine multiple condition sets for maximum precision.

Go beyond simple demographic filters. Segment based on session selections and attendance, activity status, login time and frequency, ticket ID and type, and engagement level with specific content. Create segments like “VIP ticket holders who attended the keynote and haven’t logged in during the last two days” or “first-time attendees in the healthcare industry who registered for networking sessions.”

Track segment sizes in real time with a user count column. As users’ activity, interests, or information changes, the system automatically updates their segment membership.

Once you’ve built your segments, send targeted emails with messaging that resonates with specific groups, launch tailored in-app notifications to guide attendees to relevant opportunities, control access to specific sessions or content, deploy targeted surveys to gather feedback, and assign specially-designed badges to different segment types.

This level of hyper-personalization allows you to create unique experiences for different attendee groups within a single event environment. Your VIPs get white-glove treatment, your first-timers get extra guidance, and your returning attendees get advanced content.

Streamline Applications with Resume Generation

Running a hiring event or career fair means processing hundreds or thousands of candidate applications. Job seekers often struggle to format their resumes properly, and recruiters end up reviewing inconsistent submissions that make comparisons difficult.

The new Resume Generation feature solves this by automatically creating professional CVs based on registration form responses.

Map form fields to specific resume template sections—work experience, education, skills, certifications—and the system generates formatted resumes that appear in candidate profiles and on the frontend. This makes it simple for job seekers to apply without worrying about formatting, and gives recruiters consistent, professional candidate information at their fingertips.

Candidates get a polished resume without the hassle. Recruiters get standardized data that’s easy to review and compare. Everyone saves time, and the quality of submissions improves dramatically.

You can enable this feature under Event Setup > Attendee Activity > Enable Attendee Resume Generation.

These updates are live now in your vFairs dashboard. We’re continuing to build features that make event management more strategic and less chaotic, with more improvements on the way.

Got questions about any of these features or want to see them in action? Book a demo or reach out to us at sales@vfairs.com.

That’s where Reporting 360 comes in.

It brings all your event data together into one powerful dashboard, giving you a 360° view of how your events are performing across your entire organization.

Why We Built Reporting 360

For large organizations like Airbus, Cadence, and Telus, analyzing data across multiple events was becoming a challenge. They needed a way to combine all event insights, attendance, engagement, registration trends, and more, into one place.

Our goal with Reporting 360 was simple: make reporting faster, smarter, and easier for teams that manage many events.

Now, you can explore insights, apply advanced filters, and build dashboards that instantly visualize performance – all without having to create separate reports for each event.

See All Your Event Data in One Place

Reporting 360 is built directly into the vFairs platform at the organization level. Once you open the dashboard, you’ll see a set of ready-to-use charts, including events over time, by format, and by country.

But that’s just the start.

You can customize everything to fit your needs:

• Add new charts or start from a pre-built template

• Switch between chart types – bar, line, pie, or table

• Change metrics, titles, and order

• Resize or rearrange widgets – your layout saves automatically

Everyone in your organization will see the same updated view, so collaboration becomes effortless.

Smarter Filters for Deeper Insights

Sometimes you need to dig deeper. For example, to compare events in different regions or identify which ones drove the most engagement.

The new Advanced Criteria filters make that easy.

You can now:

• Use AND/OR logic to combine multiple filters

• Add greater than or less than filters for numerical comparisons

• Filter events by tags like “Internal,” “Regional,” or “Test Event”
  

So instead of running ten different reports, you can now get all the data you need in one view.

Example: See “Events in Group 1 or Group 2 and hosted in Country A” – all with a few clicks.

Visualize Data the Way You Want

With four main chart types – bar, pie, line, and table – Reporting 360 makes it easy to understand complex data at a glance.

Upcoming enhancements will make tables even more powerful, letting you:

• Sort data alphabetically or by highest value

• View multiple metrics in the same table (no more separate ones!)

• Show only the top 10 or 15 results for cleaner insights
  

You can also hover over data points to see exact numbers, making your analysis faster and more precise.

Consistent Data Across All Events

Reporting 360 also brings improvements to data tags, which let you manage key information across your organization.

You can now define tags (like company name or location) once, and they’ll update everywhere – across all event pages, emails, and forms.

This saves time and ensures consistent branding and communication.

Built for Big Teams, Scalable for Everyone

Whether you manage five events or fifty, Reporting 360 grows with you.
It’s already in use by our major enterprise clients, helping them consolidate their reporting process and uncover trends across hundreds of events.

And this is just the beginning – more features are coming soon, including:

• A powerful email engagement funnel to track marketing performance

• Enhanced sorting and filtering options

• Additional metrics and chart templates
  

The Bottom Line

Reporting 360 turns data into insight.
It gives event organizers, marketers, and decision-makers a complete view of their event performance – across every event, region, and format.

No more scattered reports. No more guesswork.
Just one place for all your event data – clear, simple, and powerful.

Ready to Get Started?

If you’re already a vFairs customer, reach out to your account manager to enable Reporting 360 and start exploring your organization-wide insights today.

Not a customer yet? Book a demo to see how vFairs and Reporting 360 can transform your event analytics.

vFairs is changing that.

We’ve created an all-new Exhibitor Portal, a centralized hub that puts everything your team needs to succeed right at your fingertips. From setting up your booth to capturing leads and analyzing performance, we have streamlined the entire process into one intuitive platform. 

This means your exhibitors spend less time managing their presence and more time building the relationships that drive business forward.

What’s New in the vFairs Exhibitor Portal

Here’s a look at what the Exhibitor Portal makes possible:

Build a Booth That Actually Looks Like Your Brand

Create a booth that truly represents your brand. For virtual events, use our 3D Virtual Booth Builder to design an immersive space. For in-person events, our mobile-optimized builder lets you set up a compelling presence in minutes. You can easily upload your logo, company information, videos, open jobs, and product lists to create an engaging attendee experience.

Get Your Whole Team on the Same Page

Add your team members as booth representatives and send them automated invitations to easily sign up for the event. You can assign them specific roles and permissions too, and ensure everyone has the right level of access to manage tasks, view leads, and engage with attendees.

Keep Your Team on Track with Task Management

Event organizers can assign booth-related tasks to exhibitors with detailed descriptions, deadlines, and attached documents. Exhibitors can then see and manage all tasks assigned to them in one clear view through the portal. Everything stays on track and organized with task details, deadlines, and completion status all in one place. 

Tracking progress is also easy, as exhibitor teams can mark tasks as done as they work through their list, ensuring nothing is missed and booth operations run smoothly.

Find the People Who Actually Want to Talk to You

Exhibitors gain access to a full list of registered attendees from their portal. They can filter profiles by job title, interests, buying intent, and more to identify the highest-value prospects. They can also see their team’s interaction history with each attendee and mark favorites for prioritized follow-up.

Once they have their list of favorites, they can easily start booking meetings with them. Meetings can be managed directly from the backend or their mobile app. They can edit, delete, or create new meetings and view all of their booked meetings in their personal calendar.

AI Event Matchmaking

Our new matchmaking feature ensures every attendee and exhibitor meets the right people automatically. Instead of hoping participants find each other in a crowded hall, let the system do the heavy lifting. Based on the criteria you care about most, we’ll identify and connect people who should be talking to each other. Prioritize what matters most to you and your exhibitors, whether that’s shared industries, complementary business needs, or common interests.

Schedule Meetings with Ease

Give your exhibitors a head start on building key relationships with effortless meeting scheduling. The portal allows exhibitors to schedule meetings with VIP prospects directly, even before the event begins. This helps them secure valuable face-to-face time and optimize their event calendar.

Manage Your Content and Track Performance

Give exhibitors the space to showcase their best assets by uploading product catalogs, marketing videos, documents, and job postings directly to their booth. Then, use the real-time analytics dashboard to see how their content is performing. Exhibitors can track visitor numbers, document views, and overall engagement to understand what resonates with your audience.

Generate Detailed Reports for Actionable Insights

Move beyond basic metrics. The portal enables you to generate and download customized reports on booth stats, lead interactions, and more. These detailed insights help you measure ROI and refine your strategy for future events. You can also share these reports with your exhibitors so they can finetune their strategies and see what worked best for them.

Why This Matters for Your Business

The vFairs Exhibitor Portal is a strategic tool designed to maximize your return on investment from every event. By centralizing your management tasks and providing clear, actionable data, we are empowering your team to work smarter, engage more effectively, and capture every opportunity.

The vFairs Exhibitor Portal is ready to transform the event experience for both organizers and exhibitors.

To learn more or to see the portal in action, book a demo with our sales team today.

Let’s get into what’s new.

See the Full Picture with Cross-Event Reporting

Managing multiple events usually means jumping between dashboards, exporting spreadsheets, and piecing together performance data manually. It’s time-consuming, and you’re probably missing patterns that could help you make better decisions.

The all-new Reporting360 dashboard changes that. This new cross-event reporting dashboard brings all your data together in one place with customizable visualizations. Compare attendance across events, track registration trends over time, see which events drive the most engagement, and spot opportunities you’d otherwise miss.

No more stitching together reports from different events or guessing which strategies actually work. Everything you need to understand your event portfolio lives in one dashboard.

Build Registration Forms Without Losing Your Progress

Setting up detailed registration forms takes time. You’re adding custom fields, configuring logic, setting up conditional questions, and making sure everything flows correctly. Losing all that work because your browser crashed or your connection dropped? Incredibly frustrating.

Auto-save now protects your progress as you build registration forms. Add fields, adjust settings, and configure your form knowing your work is being saved automatically. No more starting over or trying to remember what you’d already set up.

We also added preview mode so you can test forms before launch and catch issues early. Version history lets you track changes over time and roll back if needed. Plus, you now have date range controls for check-in and check-out timing, giving you precise control over when attendees can access your event.

Set Up Email Follow-Ups Once, Let Them Run Automatically

Post-registration confirmations, pre-event reminders, post-session follow-ups, thank you emails, feedback requests…. The list of emails you need to send for every event is exhausting, and manually sending each one takes time you don’t have.

Now you can create automated email sequences that trigger based on attendee actions. Someone didn’t open your email? They get a more personal follow-up. They clicked on a link in the email? The follow-up email has another resource they’d be interested in. You set it up once, and the system handles the rest.

You can also build manual sequences for communications you want more control over, like VIP outreach or sponsor follow-ups. Either way, your attendees get timely, relevant emails without you clicking send every single time.

This is the kind of automation that actually gives you time back.

Customize Your Event Site to Match Your Brand

Generic event sites make your events look generic. You need your site to match your brand guidelines, reflect your event’s personality, and look professional without rebuilding everything from scratch for each event.

Landing page theme settings now let you dynamically change colors within themes. Every theme comes with three variations, so you can adapt quickly to different events, clients, or brand requirements. Adjust your site to match corporate colors, seasonal themes, or sponsor branding without starting over.

Your event site should look like yours, and now it does without the heavy lifting.

Control Exactly Who Sees Your Event Content

Sometimes your event pages need to stay private. Pre-launch testing, VIP-only content, internal company events, early access for sponsors, whatever the reason, you need control over who can view your site and when.

Sitewide protection lets you lock down your entire event website or just selected pages with a password. Protect your whole site during setup and testing, or keep specific pages like floor plans, attendee lists, or sponsor portals behind a password until you’re ready to share them publicly.

You decide who gets in and when. Simple as that.

These updates are live now in your vFairs dashboard. We’re continuing to build features that make event management less chaotic and more efficient, with more improvements on the way.

Got questions about any of these features or want to see them in action? Book a free demo or reach out to us at sales@vfairs.com.

Let’s break down what’s new.

Keep All Your Events and Assets Organized in One Place

Running multiple events throughout the year can get messy fast. Files get lost, assets get buried, and finding that one logo from last quarter feels like a scavenger hunt.

Now you can create custom tags and apply them to events and assets right from your organization dashboard. Label things however makes sense for your workflow, whether it’s by quarter, department, event type, or client. Q1 conference materials, exhibitor logos, sponsor assets, campus recruitment files, whatever you need to organize.

The system you create is entirely yours, which means finding what you need takes seconds instead of scrolling through endless lists hoping something looks familiar.

Take Full Control of Registration Capacity

Popular events fill up fast. When they do, you need to know immediately and have a clear plan for managing the waitlist.

You now get automatic notifications the moment registration limits are reached and when new attendees join your waitlist. From there, you can choose how you want to manage the queue.

Go with automatic promotion, and the system moves people up the list as soon as spots open from cancellations or deletions. Or switch to manual control if you need a more hands-on approach for certain attendees or VIP lists.

Everything lives in the new Attendee Waitlist dashboard, complete with queue stats in your reporting. No more guessing who’s next in line or manually tracking spreadsheets when someone drops out.

Sync Attendee Flight Information Automatically

Coordinating travel logistics for attendees used to mean chasing down flight details, dealing with outdated spreadsheets, and scrambling to update shuttle schedules at the last minute.

Through our integration with Sabre, flight information now syncs automatically to attendee profiles in real time. Whether you’re managing airport pickups for a conference, coordinating executive recruitment travel, or organizing transportation for a multi-day trade show, all the details stay updated without any manual work on your end.

One less thing to worry about when you’re already juggling a million event logistics.

Build a Library of Reusable Email Templates

Writing the same welcome emails, event reminders, and follow-up messages from scratch for every event is a massive time sink. You know what works, so why keep reinventing it?

Save your best-performing emails as templates, organize them into folders that match how your team works, and deploy them across any campaign or event in your organization. Your entire team gets access to the same proven messaging, which means consistent communication without starting from zero every time.

Whether it’s exhibitor confirmations, attendee instructions, or post-event surveys, your content library travels with you across all your events.

Generate Professional Resumes from Registration Forms Automatically

For career fairs and recruitment events, collecting candidate information is just the first step. The real deal is turning that information into professional resumes that recruiters and employers can actually use.

The system now automatically generates formatted resumes based on what candidates fill out during registration. Map the fields you need (work experience, education, skills, certifications), choose your preferred resume format, and watch the platform do the rest.

Recruiters get professional resumes without candidates needing to upload separate files, and you avoid the headache of collecting, organizing, and reformatting dozens (or hundreds) of documents manually.

Keep Event Content Consistent Across All Pages

Ever updated contact information, office hours, or venue details and then realized you need to change it in twelve different places across your event site? It’s tedious, and you always miss one.

Data tags solve this. Create a tag for any information that appears in multiple spots (registration desk location, support contact details, schedule changes, parking instructions, etc). Paste the tag wherever you need that content to show up.

When you update the tag once, it automatically refreshes everywhere it appears across your entire event site. One change, total consistency. No more tracking down every instance or wondering if you caught them all.

These updates are live now in your vFairs dashboard. We’re continuing to build features that make event management less stressful and more efficient, with more improvements coming soon.

Got questions about any of these features or want to see them in action? Book a free demo or reach out to us at sales@vfairs.com.

That’s why we’re excited to introduce our organization-level dashboard; a tool built for enterprise organizations managing dozens or hundreds of events, or for organizations ready to scale their events programs.

This dashboard gives you complete control and clarity over your entire event portfolio.

Let’s see how it works.

Features of the Organization-Level Dashboard

Instead of juggling multiple siloed events, you now have a centralized command center that unifies event management, streamlines collaboration, and delivers actionable insights across your entire organization.

View and Manage Events From A Single View

Get complete visibility into every event through a consolidated list. Whether you need quick access or insights into past, active, or upcoming events, everything lives in one place.

Want to reuse an event that performed particularly well? Duplicate it or save it as a template for easy setup next time.

Custom event tags and filters help you organize events by business unit, type, or program, giving you the clarity you need to manage all your events effortlessly.

Create User Roles With Precise Permissions

Our Role-Based Access Control (RBAC) empowers your teams to contribute without giving them access to more than they need. You can create specific roles within your organization and assign granular access based on team and responsibilities.

For example, you can give HR specialists permissions to set up booths only within hiring events. Or assign a marketing manager permission to manage content and booths only within conferences and trade shows.

In short, you can group users into teams by department, seniority, or function, then assign specific permissions that align with each role’s responsibilities.

The result: teams get the autonomy they need to execute, while you maintain the oversight and security your enterprise requires.

Host Brand-Level Assets For Use Across Events

Ensure consistency and protect your brand with our centralized asset repository. Upload logos, images, videos, and documents once, then control exactly who can access and use them.

You can make certain assets available to only specific roles and teams, ensuring that every event maintains brand compliance. No more off-brand materials slipping through the cracks. Plus, create custom tags to better organize your assets by campaign or department.

Manage Speakers Across Events

Building lasting relationships with speakers just got easier. Our centralized speaker database lets you add and manage speaker profiles once, then reuse them across multiple events and sessions.

You can also track speaker participation history to understand who’s contributing across your event program and make smarter booking decisions.

Create Custom Tags for Events & Assets

Stay organized by creating custom tags to your organizations’ events and assets. Assign tags by department, goal, or use case so that you and your team can more easily manage items across your portfolio!

View In-Depth Cross-Event Analytics

Drive your strategy forward with a holistic view of event program performance. Our Reporting360 analytics dashboard gives you a complete view of event metrics across your entire portfolio.

Create custom dashboard views for sessions, registration, and engagement. Then drill down to track performance by event category, status, or by your custom event tags.

You can also generate secure, shareable links to distribute insights to stakeholders, even those without platform access.

Benefits of Using Our Organization-Level Dashboard

Save Time

Reduce the time needed to launch new events by automating event setup. Access event templates and a shared repository of assets and speakers to eliminate duplicate work across your team.

Maintain Control

Empower departments to execute independently while maintaining consistency across all events through role-based access and brand controls.

Prove ROI

Track and demonstrate the value of your event programs through comprehensive cross-event reporting that reveals trends, opportunities, and areas for optimization.

Scale Intelligently

Grow your event portfolio without increased stress. The dashboard scales seamlessly to support organizations running hundreds of events across global teams.

What This Means for Your Event Strategy

The organization-level dashboard doesn’t just improve operational efficiency, it fundamentally transforms how you approach event strategy. With complete visibility into your event ecosystem, you can:

• Identify which event types and formats drive the most engagement
• Optimize resource allocation based on data-driven insights
• Standardize best practices across teams and departments
• Build a connected event experience that reinforces your brand story

Getting Started

Have questions about the organization-level dashboard? Our team is here to help you understand how this powerful new feature can support your organization’s unique needs.

To learn more, contact your vFairs customer service manager, or book a free demo.

You want to hyper-personalize the event experience based on what your various attendees need, but you don’t have the tools to define those in-depth segments or assign access to very specific groups.

This is a common pain point for event organizers, yet few platforms allow you to create truly in-depth segments and genuinely personalize attendee experiences.

With vFairs, creating hyper-targeted segments and delivering personalized messaging, content, and exclusive event access is entirely in your hands.

Our segmentation module gives you precise control over who receives which content and who gets access to various aspects of your event.

Let’s explore how segmentation works and the benefits of using this powerful feature.

Create Hyper-Specific Segments

Build sophisticated attendee segments based on multiple data points. Segment users based on:

• responses they shared in their registration form,
• updates to their profile information,
• and activities they took within the event platform. 

The system supports AND/OR grouping logic, allowing you to group multiple condition sets together for maximum precision in defining your audience segments.

Track Segment Sizes in Real-Time

Stay informed about your audience composition with live segment tracking. View the size of your segment lists based on the criteria you’ve set, with automatic updates as users’ activity, interests, or information changes. 

This real-time visibility helps you understand your audience distribution and make data-driven decisions about your event strategy.

Create Personalized Experiences Based on Segments

Transform how attendees interact with your event through tailored experiences for each segment. Manage access to specific content within the event, ensuring the right people see the right sessions and materials. 

Send personalized emails to various segments with messaging that resonates with their interests. 

Launch tailored notifications in-app or in-event to guide attendees to relevant opportunities. 

Deploy targeted surveys to gather feedback from specific groups, and assign specially-designed badges to different segment types to facilitate networking and identification.

This hyper-personalization allows you to create completely bespoke experiences for attendee groups within a single event environment. 

Track Segment Stats

Download and view attendee segment details, including user names and email addresses for in-depth analysis.

All of this is accomplished through an intuitive, powerful segmentation module that updates in real-time as attendee behavior changes, putting sophisticated audience management at your fingertips.

If you’re ready to see segmentation in action, book a free personalized demo now. 

Let’s dive into what’s new.

Simplify Registration with Multi-Page Forms

Long registration forms can be overwhelming. We get it. That’s why we’ve introduced multi-page registration forms that break everything into digestible steps. Each form comes with a customizable progress bar so your attendees always know how close they are to the finish line.

Navigation is automatic. Next and back buttons appear on each page without you lifting a finger. You can even add a final review page where registrants can double-check all their information before hitting submit. This is especially helpful when you’re collecting detailed information like resumes, certifications, booth preferences, or dietary restrictions.

Export Registration Files in Bulk

Remember the days of hunting through individual profiles to download resumes, transcripts, or headshots one by one? Those days are over.

You can now export all file uploads from registration and profile creation in one go. Whether it’s candidate resumes for recruiters, student portfolios for faculty, or business licenses for your tradeshow floor, everything can be downloaded in bulk. This saves you hours of manual work and makes it simple to share documents with sponsors, employers, or your team.

Give Exhibitors Early Access to Attendee Lists

Exhibitors invest a lot in your events. Now you can help them maximize that investment with Attendee Discovery.

From their exhibitor portal, exhibitors can browse a complete list of registered attendees before your event even starts. They’ll see names, job titles, companies, and custom registration form data. This gives recruiters, vendors, and sponsors the ability to identify key prospects ahead of time, plan their outreach, and prioritize the conversations that matter most.

For career fairs, this means recruiters can spot promising candidates early. For tradeshows, exhibitors can identify decision makers and plan their booth strategy. It’s all about helping your exhibitors make the most of their time at your event.

Keep Q&A Sessions Organized and Focused

Live Q&A sessions can get chaotic fast. We’ve added new management tools to help you stay in control.

You can now show or hide questions, delete irrelevant submissions directly from the frontend, and view questions filtered by status: open, answered, or viewed. This keeps your panels, keynotes, and workshops focused on the questions that actually matter, while filtering out duplicates or off-topic submissions.

Whether you’re moderating a student town hall or a tradeshow keynote, you’ll have the control you need to keep things running smoothly.

Build Smarter Audience Segments

Generic email blasts don’t cut it anymore. Your audience expects relevant, timely communication. That’s where advanced segmentation comes in.

You can now create dynamic audience segments using multiple conditions with AND/OR logic. Go beyond basic registration fields and segment by session selections, activity status, login times, ticket types, booth visits, and more.

Want to email only engineering majors who registered for your career workshop? Or follow up with procurement managers interested in sustainability solutions? What about re-engaging attendees who registered but haven’t logged in since day one? Now you can do all of that and more.

Each segment shows a live user count, so you know exactly how many people you’re reaching before you hit send. It’s precision targeting made simpler.

Control When Meetings and Networking Happen

Scheduling meetings at events can feel like herding cats. We’ve made it easier to manage.

You can now set default availability for your entire event, like designated networking hours or VIP buyer sessions. Attendees and exhibitors will know exactly when connections are happening, reducing confusion and no-shows.

Plus, with new permission controls by user type, you decide who can adjust their availability and who follows the default schedule. This is especially useful for protecting your keynote speakers, top recruiters, or VIP exhibitors from being overwhelmed with meeting requests outside their preferred times.

Everything stays organized, and everyone knows when and where to show up.

Manage Job Fair Candidates with Custom Tags

For those running job fairs, we’ve built something specifically for you: candidate tagging with team visibility and automation.

Create custom tags like “screening,” “interview scheduled,” or “not a fit.” Reorder them to match your hiring workflow, and they’ll automatically appear in the same order across dropdowns and job boards.

Here’s where it gets powerful: tags and complete candidate history are visible to your entire recruiting team. No more duplicate outreach. No more stepping on each other’s toes. Everyone knows exactly where each candidate stands.

You can even associate tags with specific email templates, so when a candidate’s status changes, automatic follow-ups get triggered without any manual work. This makes it a lot easier for recruiters to coordinate with each other and keeps the whole process transparent.

Take Full Control of Email Campaigns

Email campaign management just got a major upgrade.

First, you now have complete visibility into unsubscribed users. You can see who opted out, resubscribe them with a single toggle, and track unsubscribe and resubscribe dates. This gives you better control over your contact lists and helps you stay compliant.

Second, we’ve redesigned the entire campaign setup experience. The new workflow is streamlined into four intuitive steps, whether you’re sending immediately, scheduling for later, or adding translations for multilingual events.

What’s Next?

These updates are just the beginning. We’re continuing to build improvements to the attendee and exhibitor experience, with more coming soon. Our goal is simple: give you the tools you need to run better events with less stress. 

If you have questions about any of these features or want to see them in action, book a free demo or reach out to us at sales@vfairs.com.

We’ve been busy making sure your events run smoother, whether you’re dealing with last-minute registration changes, trying to get exhibitors set up without a million headaches, or just hoping your attendees actually read the emails you’re sending them!

Let’s get right into it.

Build Custom Registration Forms with Flexible Layouts

Let’s be honest, nobody likes filling out forms, especially if they look tedious and long!

Now create registration forms that are so much easier to build with flexible layouts. Add helpful links where people need them, and save your go-to questions in a personal library. Less time building the same form over and over, and way less frustration for everyone involved.

Plus, you can customize the form, including all buttons to match your event branding, because consistency matters (and your marketing team will thank you).

Get More Control Over Email Campaigns

We’ve all been there, that sinking feeling when you realize you just sent the same email to someone twice. Not anymore! Our duplicate tracking keeps that from happening, and you can add your team members as CC or BCC without cluttering everyone’s inbox.

You can also monitor campaigns better by seeing who’s unsubscribing, so you know what’s working and what’s sending people running for the hills.

Quicker & Simple Booth Setup with a Basic Design Option

We know your exhibitors are busy people who just want to get set up and start connecting with attendees. That’s why we added a “Basic Booth Setup” option for the mobile app and onsite exhibitors. They upload their banner and some quick booth descriptions, and they’re ready to go. All the functionality, none of the fuss.

Smarter Setup for Virtual Sessions

Virtual sessions also just got a whole lot smarter and quicker to set up. Whether you’re running webinars or hosting on-demand content, the system now automatically shows the right options. Just drop in your URL, assign it to the session type, and you’re done. Your attendees get better navigation, and you get your time back.

Add Custom Integrations with a Much Quicker Setup

Remember when setting up integrations meant spending half your day switching between platforms and crossing your fingers that everything would work? Those days are over. 

Now you can connect your CRM, lead management tools, and other essential apps with a much simpler setup process. Create custom APIs a lot more quickly and securely through our backend Apps Marketplace, and everything lives in your main dashboard, so you can always see what’s connected and working.

You can quickly set up custom integrations on your own now, but that doesn’t mean we abandoned you! Our team of experts is still here if you need any help with setup.

We’re always working to make your events run smoother and your life easier. These updates are all now live in your vFairs dashboard and will save you hours of setup time.

Got questions about any of these features? Book a personalized demo with our sales team or visit our Help Center.

Check out our latest enhancements from July!

View Booth Reps from the Interactive Venue Map

On-site attendees who are using the mobile app can now view associated booth reps when they click on a booth in the venue map. When attendees click on a booth within the venue map, they’ll now see a list of that booth’s representatives in the pop-up. 

This update enhances the trade show experience for your attendees by providing quick access to even more information right within the booth details. This will help attendees find the reps they want to chat with more quickly and easily, and will help increase the amount of inbound networking that happens during the live event! 

Automatically Save Lead Information As You Capture Contact Info

Your exhibitors can now capture leads faster and more efficiently during in-person networking. With our new auto-save feature, any contact information collected, whether through QR code scans or business card uploads, will be instantly saved, with no extra steps required.

This update makes it easier for booth reps to connect with multiple attendees in group settings without pausing to manually save each lead. It’s a smoother, faster experience that ensures every connection is captured in real-time, even in fast-paced environments.

Save Unfinished Content in “Draft Mode”

You can now save your event landing pages and registration forms in “Draft Mode” to ensure content doesn’t go live until you’re ready to publish. The module offers a view of who made the last changes and when they were made, keeping your event content in check before it goes live. 

If you’re creating content for your event site pages and registration, and you’re not quite ready to make it live, simply save your existing version in draft mode! You can view draft status, choose to make it live when you’re ready, and even view when the last status updates were made and by whom.

Add Attachments To Your Email Campaigns 

You can now attach documents directly to your email campaigns. Whether you’d like to personalize your invites with a note, share exhibitor information packages, or give attendees a detailed agenda they can download, you can! 

Test Emails Before They Go Live

You can also easily share test emails with your team for review before you take the campaign live. Within your email campaign builder, you can simply add each test recipient line by line, including their first name, last name, and email. This will let your team more easily review emails and share feedback before the campaign goes live. 

Control Your Cross-Event Reports More Thoroughly

vFairs has made some updates to better tailor your cross-event dashboard to your exact specifications. Updates include:

• Creating custom cross-event reports based on a large variety of data points. 
• Deleting reports in your ‘Saved Reports’ dashboard. 
• Two new cross-event report types: email campaign reports and survey reports

Customize your cross-event dashboard and view the exact data you need to evaluate success with these great new updates!

All of our updates are live and ready to use. If you have questions or want to learn more about how to start using these updates, contact sales@vfairs.com or check out our support center.